Club Terms and Conditions

This Privacy Statement tells you about the information we collect from you when you use our website. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data. By using this website and by disclosing your data to us, you consent to the collection, storage, processing, use and disclosure of your data as described in this Privacy Statement. If you do not agree with or are not comfortable with any aspect of this Privacy Statement your only remedy is to discontinue to use this website. WHO WE ARE We are the Royal Irish Yacht Club (“RIYC”). Our address is 7 Harbour Road, Dun Laoghaire, Co. Dublin A96 RC84. You can contact us by post at the above address, by email at secretary@riyc.ie or phone 01-2809452. The RIYC is committed to protecting and respecting your privacy. WHAT INFORMATION IS COLLECTED ABOUT YOU? The personal information that the RIYC collects/holds about you may include the following:  Contact information that you have submitted to us through the “Becoming a Member” section on our website (www.riyc.ie), or which has been received by us through email, telephone or other communication. This information includes: • Your Name • Email address • Country/County you live in • Age • Membership you are applying for  Like most websites, when you access our website, your device’s browser provides us with information such as your IP address, browser type, access time and referring URL which is collected and used to compile statistical data. This information may be used to help us to improve our website and the services we offer. WHY WE COLLECT THIS INFORMATION  We will process the personal data you submit to us through the “Becoming a Member” section of our website for the following purposes: • To assess your membership query and to make contact with you with regard to this application; • To respond to any comments, you submit to us and to communicate with you in relation to our services; • We may use your Data to comply with any legal obligations and to send you information relating to events and services which may be of interest to you; • If you consent to the use of your data for marketing purposes, please tick the relevant box situated where we collect your data.  The RIYC collects other information through cookies so that we may enhance the content of our Services and improve website navigation. COOKIES When you visit the RIYC’s website, some browsing related information on your device is likely to be recorded in files called “cookies” and stored on your device. Cookies help us to improve the quality of your browsing experience when visiting our website and help us to learn about visitor patterns and behaviours on our website. This information is then used to continually improve and develop our website. Some cookies used are essential for the operation of the website. DISCLOSURE OF YOUR INFORMATION TO THIRD PARTIES • In order to assess your application for Membership, your Membership data is initially shared with certain Committee Members for approval for ballot or for Membership. If a ballot is necessary, your Membership data is shared with all current members (except contact details) until the ballot is complete and the vote is taken. • If a ballot is not necessary, your name and address, occupation and proposer information is shared with all current members until successful election. Once your Membership application is complete, your Membership data is no longer shared with other Members without your expressed consent. • Your personal data may also be disclosed to our IT, cloud and email service providers. • Where the RIYC discloses your personal information to third parties we ensure that we have an appropriate contract in place that will protect your personal information and complies with our data protection obligations.  HOW LONG WE KEEP YOUR PERSONAL INFORMATION FOR We retain your information only for as long as necessary in the context of the relevant purposes described in this Privacy Policy. Your personal data will be held until such time as your membership application has been considered by the RIYC. If your application is successful, your personal data will be held in accordance with the retention periods as set out in our Members Privacy Notice. If your application is not successful, the RIYC will not retain your personal data and it will be destroyed. SECURITY OF YOUR PERSONAL DATA The RIYC is committed to protecting the security of your personal data. Your personal data is held on secure servers hosted by our IT service providers. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted on our website. Any submission of personal data is at your own risk. LINKS TO OTHER WEBSITES • As a resource to visitors of the RIYC website, the RIYC provides links to other web sites. The RIYC is not involved in any way in operating the third-party web sites and has no liability or responsibility for the content of these third-party web sites. • The RIYC does not endorse, sponsor, recommend or make any representations, warranties or undertakings about any of the information contained on such third-party web sites (including without limitation, their accuracy, their completeness, non-infringement of proprietary or intellectual property rights) or that such third-party web sites or the servers on which they are hosted are free from computer viruses or other harmful programs or software. • The RIYC does not take responsibility for the data policies, procedures, terms and conditions or the content of such linked web sites and in particular the RIYC is not responsible for non-compliance by the web site users of any such data policies, procedures or terms and conditions. YOUR RIGHTS As an individual under EU law you have certain rights to apply to us to provide information or make amendments to how we process data relating to you. These rights apply in certain circumstances and are set out below: 1. The right to access data relating to you. 2. The right to rectify/correct data relating to you. 3. The right to object to processing of data relating to you. 4. The right to restrict the processing of data relating to you. 5. The right to erase/delete data relating to you. 6. The right to port certain data relating to you from one organisation to another. 7. The right to withdraw your consent to the use of your data. 8. The right to lodge a complaint with the regulator. CHANGES TO THIS PRIVACY STATEMENT We reserve our right to change this Privacy Statement from time to time. If changes are made they will be posted on the RIYC website (www.RIYC.ie) Dated: 20 May 2024 CONTACT US If you have any questions regarding how your data is processed on our website, please contact secretary@riyc.ie or phone 01-2809452 or write to the Royal Irish Yacht Club, Dun Laoghaire, Co. Dublin.